The business event management is to formulate the practices for carrying out events by communicating and handling. It is managed by stakeholders through interactions with mangers and business concerns. They design, encourage program and project management. The current research report is based on a business event which focuses on career faire. Regarding this, study includes different aspects of event such as collection and appropriate documentation of event. In also includes different techniques and methods for communication and coordination between different staff members. Along with this, documentation for use of information technology in this event is also describing in the following paragraphs of this report.(Emiliani,2006).
The career fair event is organised and its benefits are carried out by creating the agreed time-scale in order to meet the needs of the project. As being the event organiser for an career fair the first thing which comes is to divide the area in different divisions of finance, marketing, operational and law.
It will be helpful for the students of age group of 17-19 years to decide their career for securing the future. They get the opportunity to talk with the specialised persons of specific field and sharing their area of interest (Damm, 2010). Students are very much conscious towards opting for career path , a proper guidance and counselling is important for them to choose right option for them. Every individual has its own identity, Students inner talents are been judged by professors and accordingly they mould their mind and as per their experience ask them to choose for career which suits them overall.
The documents required for career fair event and their importance are been explained here.
The resources required for the career event are been listed below:
Performance appraisal method will be the best techniques for reviewing different methods and resources of career faire event. By rating system event organiser can rank each and every activity of entire event which help in making priority of each task. On the basis of ranks organiser can review the performance of each and every team members on the basis of final outcomes (Fuller and Thorp, 2011). It helps in determining the needs and requirements of each member for improving their performance. On the basis of the weak factor event organiser can arrange training and development program for improving the efficiency of each inefficient team members (Emiliani, 2006).
Evaluation of methods and resources of career faire event can be done by event organiser by weekly meeting with team leaders, supportive team members and coordinators. Evaluation of methods and resources needs to focus on needs and requirements of all students about their career, different activities which have planned during their event, meetings and final outcomes, time and schedules and monitoring and control process, etc. Review and evaluation helps in determining the progress of the event on the basis of methods and available resources (Jalal-Karim, 2013).
Setting up the event of career faire: Event set up includes the appropriate planning of different activities which needs to complete this career faire event. In addition, event organizer needs to be assured about the appropriate allocation different tasks to distinct level of managers, staff, agency, contractor and supportive team members (Linskell and Hill, 2010). Whole staff of career faire event will be divided in three teams, Team A (team leaders); Team B (coordinators) and Team C (team members).
Allocation of responsibilities: Allocation of responsibilities will be based on skills and knowledge of each team members.
Leadership skills supports event managers in leading and guiding team members in providing them tasks and responsibilities. It makes them take quick decisions and carrying out work by dividing it to complete the task on time and properly. (Janiesch and Müller, 2012). The mangers give one task to group of people in and take initiatives for monitoring the whole process and movement of invigilators in performing the duties.
They look after the arrangements done in setting up of stalls, required material is shifted to needed place or not. They do all the planning for organising an career event by their in build creativity and expanding previous experiences. They should be prepared to solve uncertainties and arising of any issue at the time of event. Leaders have positive attitude to solve these obstacles and they take them as a opportunity for learning experiences. They motivate themselves to be prepared for setting of new activity for a different process if required by the team ( Kutsch, 2008). The managers should have a effective time management skills so that they can mange themselves first than create the schedule in such a way that event starts on the selected time and it depends on the students considering them the ending time can be judged. A proper sequence will be followed by managing the time and money, efforts can be valued according to that only. By these points it could be acknowledged that leadership and time management skills are essential to formulate a career event (Linskell, and Hill, 2010).
Assessing the significance of stakeholder analysis while formulating new strategy can be explained as-
A stakeholder analysis is an approach to identify and investigate the work field formed by a group or individual who can achieve the objectives of career fair. The role of business event management is to formulate the strategies by decision making for satisfying satkeholders. There are two types of stakeholders that are interna lwhich consists of employees and external are governments (Luckham, 2011).The stakeholder analysis is done for analysing the interest of people working in career fair (Ajay, S., 2006). The potential conflicts of interest with or between team members, major influencing factor for startegy formulation by decision making process. It can be done by stakeholder through communication whichis is for program and project mangement. They understand the needs of team members and classify them according to their choice of area. The risk occured in handling of the events is tackled by stakeholders.
Event manager choose a person for various departments of finance, marketing, operations and food & development areas.
Finance persons-They will play the role in handling the overall expenses of career fair. They maintain the list of creditors, depositors, sponsors and preparing of budgets and maintaining the balances for prevention of risk factor in the business. The finance section people maintain relations with the investors and banking persons for the future work expectations (Bowdin, 2006.) They open their account in bank for maintaining the cash books and journals of the event management business.
Marketing persons- They are the core persons for organising an event. The arrangements for implementing a program, prepare schedule and project. The procedures, policies and rights of what to do and how it can be done are under marketing people. They are presentable and groomed in convincing students to attend the event (Weske, 2012).
Operations- Handling of the back office work and being in touch with all the other portions people of finance and marketing (Moutinho, 2011). Providing them facilities to carry out their work for career events. They have the practical and technical knowledge, the mikes, music systems and announcements are done by them only.
Food and development- This area is handled by the management team who are good in leading, handling and communicating (Jeston, and Nelis, 2014). The stalls of food court are opened at the end of the event to avoid messing up and dirtiness in that areas.
Team building and conflict management skills are required when diffusing anger can be described by following points:
All these communication methods are very significant for different functions of career faire event. These methods are significant for planning functions because these play important role in formulating objectives and developing event plan. These methods are also very useful for organizing career faire event by making appropriate communication among team members which leads completing of whole event on time. These techniques increase coordination among team members improves command and control over different activities of event. All these importance help in completing the career faire event on time (Damm, 2010).
Optimum allocation of all these resources are necessary for completion of all activities on time and in effective manner. For example, human resources are required for each and every activity. Along with this, for generating mails to different students event organiser requires technical sources with internet facility. Similarly for developing financial plan manager needs to use all those personnel who have sufficient financial skills and knowledge (Luckham, 2011).
Event organiser is used the flat structure for entire event it helps in making faster communication between each team members. Event organiser needs to make communication with internal and external staff of this event (Emiliani, M. L., 2006). Internal staff members includes Three teams; leaders, coordinators and team members. External staff includes students who required information about career, experts of different subject fields, suppliers and media members.
Event organiser uses email, SMS, Skype and messaging for communicating different information to internal and external staff members. All these sources of communication helps in recording each and every information of entire communication process which will help in future events (Linskell and Hill, 2010).
Therefore, all these methods of documentation helps in completing the entire career faire event on time.
The current research report has concluded that career faire event is used appropriate documents for completing this event on time. It has required human, financial, operation and technical resources for completing different activities on time. Report has also concluded that communication, motivation and time management skills are also very necessary for attaining all objectives on time (Damm, 2010). In addition, study has described that, Emails, online sharing of minutes of meetings, SMS, Skype and messaging are major method for communicating information among all team members.